From adding your first guest to tracking final headcounts — here’s how it works, step by step.
Add guests one at a time, import from your phone contacts, or paste a list. Each guest starts in Pending status.
Pick from 3 templates (Elegant, Heartfelt, Simple), choose a color theme (Gold, Pink, Cream), and write a personal message. Every card includes a QR code that links directly to your guest's personal RSVP page.
Tap “Send All Invites” to share cards with every pending guest at once, or send individually. Cards are shared as images through any messaging app — iMessage, WhatsApp, email, whatever your guests use.
Your guest scans the QR code or taps the link. A beautiful, mobile-friendly page opens in their browser — no app download needed. They tap one of three buttons:
The moment a guest RSVPs, your guest list updates in real-time. The RSVP summary bar shows your confirmed vs. pending vs. declined count at a glance.
Download your full guest list as a CSV or a formatted PDF — complete with RSVP status, meal preferences, dietary restrictions, and +1 info. Hand it to your caterer, venue, or planner.
Three features that make EventSync RSVPs the easiest way to manage your guest list.
Every guest gets a unique QR code linking to their personal RSVP page. One scan, one tap, done.
RSVP counts update live across all team members' devices. No refreshing, no manual updates.
Download CSV or PDF for caterers, venue coordinators, or your records. All guest data in one file.